Privacy Policy

Boulder Art Association

The Boulder Art Association is a 501(c)(3) nonprofit organization that supports artists and arts programming in Boulder, Colorado and surrounding communities. This policy applies to boulderartassociation.org and any pages we host under this domain.

What we may collect

We only collect information that helps us run BAA programs, communicate with you, and maintain this website. This may include:

• Information you provide directly: such as your name, email address, mailing address, phone number, membership details, or artwork information when you: contact us, join or renew membership, subscribe to our newsletter, submit to a call for art, register for an event, or request a Member Gallery page.
• Form and payment information: if you use online forms or donation tools hosted by third-party services (for example, form providers, payment processors, or email newsletter tools), those services may collect additional information needed to process your request.
• Basic technical information: such as IP address, browser type, pages visited, and time spent on the site. This may be collected via our website platform or analytics tools to help us understand how the site is used.
• Cookies and similar technologies: small files stored on your device that help the site function properly and improve your experience. For details, see our Cookie Settings & Information page.

Why we collect it

We use the information we collect to:

• Respond to your questions and messages.
• Process memberships, donations, event registrations, and calls for art.
• Send newsletters, updates, and program announcements (when you have opted in).
• Manage Member Gallery pages and other member features.
• Improve the content, accessibility, and performance of this website.
• Maintain appropriate records for nonprofit governance, reporting, and compliance.

When we share your information

We do not sell your personal information. We may share limited information with:

• Service providers: trusted vendors who help us operate the website, send email communications, process payments, or manage registrations. These providers are only allowed to use your information to perform services on our behalf.
• Partners or collaborators: for example, when co-hosting exhibitions or events, we may share necessary registration details to run the program responsibly.
• Legal or safety reasons: when required by law, regulation, or court order, or when we believe disclosure is necessary to protect our rights, members, or community.

Member artwork, names, or bios may be publicly displayed on our website or social media when you choose to participate in Member Gallery pages, exhibits, or promotional activities.

How long we keep your information

We keep personal information only as long as needed to support active programs, maintain membership and donation records, and meet our legal and reporting obligations as a nonprofit.

If you request that we stop contacting you for marketing or newsletter purposes, we will honor that request and keep only the information needed to respect your preferences and maintain basic records.

Managing your information

You can:

• Unsubscribe from newsletters or marketing emails at any time using the unsubscribe link included in those emails.
• Update or correct your contact details by emailing info@boulderartassociation.org.
• Request removal of your Member Gallery page or certain personal information from our website, where feasible.
• Manage cookies through your browser settings or by following the guidance on our Cookie Settings & Information page.

Youth programs & online data

Our website and programs are primarily intended for adult artists, supporters, and guardians of youth participants. We do not knowingly collect personal information directly from children under 13 without appropriate parental or guardian involvement.

If you believe a child under 13 has provided personal information to us online without consent, please contact us so we can review and address the situation.

Updates to this policy

We may update this Privacy Policy from time to time to reflect changes in our programs, technology, or legal requirements. When we do, we will update the “Last updated” date at the top of this page.

In cases of significant changes, we may also share an update through our newsletter or website announcements.

Questions about your privacy

If you have questions about this Privacy Policy or how we handle your information, please contact us:

Boulder Art Association
PO Box 20185
Boulder, Colorado 80308-3185
Email: info@boulderartassociation.org